Development Process of the Database of Restoration Records for Cultural Properties (Fine Arts and Crafts)—Presentation at “Claris Conference 2025”

Scene from the session

Presentation slide

　The Department of Art Research, Archives and Information Systems of the Tokyo National Research Institute for Cultural Properties (TOBUNKEN) manages approximately one hundred databases built with Claris FileMaker, a low-code development platform provided by Claris International Inc. Among them is the Database of Restoration Records for Cultural Properties (Fine Arts and Crafts), developed as part of the Agency for Cultural Affairs’ project “Investigation of Tools and Materials Used for the Preservation and Restoration of Fine Arts and Crafts.” On November 7, 2025, TOBUNKEN presented a report on this database at the Claris Conference 2025, organized by Claris International Inc.

　A defining feature of this database is that each stage of the workflow—‘creating,’ ‘storing,’ ‘retrieving,’ and ‘displaying’ data—is not carried out within a single integrated system, but rather operated by utilizing multiple software tools while sharing only the data itself. In practice, data created with Microsoft Excel is imported into Claris FileMaker, while WordPress is used for public dissemination.

　In a presentation titled “The High Flexibility of Claris FileMaker Supporting the Database of Restoration Records for Cultural Properties Without a Predefined Standard” (presenters: Mr. OYAMADA Tomohiro, Ms. YAMANAGA Naomi, Mr. TARASHIMA Satoshi, and Ms. EMURA Tomoko, Department of Art Research, Archives and Information Systems), the speakers explained that this approach offered a high degree of flexibility at each development stage, enabling adaptable system design and quick adjustment of specifications. Under this agile-style development process, we will continue our efforts through ongoing trial and error, with the aim of designing and developing a database that will be of practical use to those engaged in restoration work.

　The results of this fiscal year’s project will be announced on February 6, 2026 (https://www.tobunken.go.jp/info/event/2026/0206/ (Japanese only)).

Poster Presentation at the 29th Annual Training Session of the Association for Conservation of National Treasures

Scene from the poster presentation

Posters on display

　Tokyo National Research Institute for Cultural Properties (TOBUNKEN) has been involved in a project called the “Investigation of Tools and Materials Used for the Preservation and Restoration of Fine Arts and Crafts”—part of a project headed by the Agency for Cultural Affairs, the “TAKUMI Project,”—since the 2022 fiscal year. On October 3, 2025, at the 29th annual training session organized by the Association for Conservation of National Treasures (ACNT), a key deliverable of this project was presented as a poster presentation highlighting the Database of Restoration Records for Cultural Properties (Fine Arts and Crafts).

　ACNT is a group of specialists dedicated to the conservation and restoration of cultural properties, particularly fine arts and crafts such as paintings, calligraphies, books, documents, and historical materials. As of the 2025, ACNT had ten member studios with approximately 140 registered specialists. ACNT is certified as the preservation organization for mounting and restoration techniques, which are nationally designated as “Selected Conservation Techniques.” Many technicians and specialists from across the country participate in its annual training session, with 376 attending in the 2025 fiscal year.

　On the presentation day, Mr. ASAKA Hiroshi (Museum of the Imperial Collections, Sannomaru Shozokan) and Mr. WATADA Minoru (First Cultural Properties Division, Agency for Cultural Affairs) delivered lectures on the appreciation and preservation of portraits and ink paintings. Alongside reports of restoration cases by member studios, TOBUNKEN participated in the poster presentation under the title “On the Database of Restoration Records for Cultural Properties (Fine Arts and Crafts): Project Report of the Investigation of Tools and Materials Used for the Preservation and Restoration of Fine Arts and Crafts” (presenters: Ms. YAMANAGA Naomi, Mr. OYAMADA Tomohiro, Mr. TARASHIMA Satoshi, and Ms. EMURA Tomoko from the Department of Art Research, Archives and Information Systems). The presentation included details on research procedures, database structure, scope of content, outlook and challenges, and methods of use.

　At the venue, numerous questions and comments were received from restoration technicians, museum personnel, and graduate students studying cultural property restoration. Furthermore, valuable information was obtained on restoration records that have become increasingly difficult to inherit in recent years for various reasons. These insights will be fed back into the project, ensuring ongoing resource development of restoration records and effective operation of the database.

Release of a Website for the “Investigation of Tools and Materials Used for the Preservation and Restoration of Fine Arts and Crafts” and the “Database of Restoration Records for Cultural Properties (Fine Arts and Crafts)”

Database of Restoration Records for Cultural Properties (Fine Arts and Crafts)

Year range of authoritative sources and restoration records in this database

　Since the 2022 fiscal year, Tokyo National Research Institute for Cultural Properties (TOBUNKEN) has been involved in the “Investigation of Tools and Materials Used for the Preservation and Restoration of Fine Arts and Crafts” as part of the Agency for Cultural Affairs’ “TAKUMI Project.” In April 2025, we launched a website for this project, providing video documentation, scientific research results, and a database of restoration records related to the tools and raw materials required for restoring fine arts and crafts (https://www.tobunken.go.jp/conservation-arts-crafts/).

　In recent years, there has been a growing demand to appropriately preserve and pass down important information such as records of cultural property restoration for future generations. Restoration records not only transmit information about the condition, materials, and structure of works to future generations, but also serve as crucial resources for the management and preservation of cultural properties. However, in the field of fine arts and crafts among nationally designated cultural properties, there have been no comprehensive reports or databases covering restoration records since the enactment of the Law for the Preservation of Ancient Shrines and Temples (Koshaji Hozon-Hō) in 1897. Additionally, restoration reports created in various places have lacked uniformity in content and format, resulting in challenges for information sharing. For these reasons, there is an increasing need today to build a platform for the consolidation and central management of information related to the restoration of cultural properties in the field of fine arts and crafts.

　One of the outcomes of this project is the creation and release of a prototype version of the “Database of Restoration Records for Cultural Properties (Fine Arts and Crafts)” (https://www.tobunken.go.jp/conservation-arts-crafts/records-archives). This database will be continuously updated with restoration information extracted from restoration reports published by the Agency for Cultural Affairs, national museums with conservation-restoration facilities, conservation studios across Japan, and other related organizations. We hope that this database will be widely used for various purposes, including the restoration and management of cultural properties, sharing restoration information, and research activities. In addition, the results obtained through our research will be shared at conferences, symposia, and workshops.

Audiovisual Records and Related Materials Created by Government Agencies – a Presentation at The 2nd Seminar Held by the Department of Art Research, Archives and Information Systems

The presentation

　The National Archives and Records Administration (NARA) in Washington, D.C., USA, is the nation’s record keeper, preserving and managing historically valuable government records. Established in 1934, NARA holds the “Charters of Freedom” – the Declaration of Independence, the Constitution, and the Bill of Rights – as well as diplomatic documents, war-related documents, immigration records, veteran’s service records, and others that form the nation’s “memory.” The holdings are vast and diverse, including 13.5 billion pieces of paper, more than 137 million meters (450 million feet) of film, 41 million photographs, 40 million aerial images, 10 million maps, charts, and architectural drawings, and 837 terabytes of electronic records (as of October 2023).

　NARA has been accepting transfers of audiovisual records (such as films and videos) along with related materials documenting their production process over many years. At the 2nd seminar held on May 14, 2024, Ms. YAMANAGA Naomi, an Associate Fellow of the Department of Art Research, Archives and Information Systems, presented a report titled “Audiovisual Records and Related Materials Created by Government Agencies.” The report detailed the findings of an on-site survey of these related materials conducted in August 2022.

　According to information from the Textual Records Series Register (1990) provided by the archivists, their new building (Archives II) handling special media holds approximately 300 series of related materials, and digitization has been progressing in recent years. This presentation described the wide-ranging contents of related materials, including production files, scripts, correspondence, index cards, and interview transcripts, accompanied by photographs. In the subsequent question-and-answer session, various opinions were exchanged regarding the necessity of preserving and managing records that are created in the course of production activities and ensure their context. Based on this discussion, the presenter will continue to explore ways to contribute to the preservation of such related materials.